Information Commissioners Policy

Little Saplings Childcare Centres is Registered under the DATA Protection Act 1998
and the General Data Protection Regulations 2018

Nature of work - Nursery School / Playgroup / After School Club

Description 0f processing
The following is a broad description of the way this organisation/data controller processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, check any privacy notices the organisation has provided or contact the organisation to ask about your personal circumstances. 

Reasons/purposes for processing information
We process personal information to enable us to provide childcare, encourage and supervise educational play, to advertise our services, to maintain our own accounts and records and to support and manage our staff.

Type/classes of information processed
We process information relevant to the above reasons/purposes. This may include: 
personal details
family details
GP contact details
lifestyle and social circumstances
digital images of the childs progress
financial details
education and employment details
goods or services provided
We also process sensitive classes of information that may include: 
physical or mental health details
racial or ethnic origin
religious or other beliefs
trade union membership

Who the information is processed about
We process personal information about:
our employees
the children in our care
advisers, complainants, enquirers

Who the information may be shared with
We sometimes need to share the personal information we process with the individual themself and also with other organisations. Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA). What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons. 

Where necessary or required we share information with: 
family, associates and representatives of the person whose personal data we are processing
healthcare, social and welfare advisers or practitioners
business associates.
financial organisations, professional advisers,
credit reference agencies, debt collection and tracing agencies
education, educators and examining bodies
current, past or prospective employers,
employment and recruitment agencies,
local and central government,
persons making an enquiry or complaint
suppliers and
service providers.

Additional reasons.
CCTV for crime prevention.
CCTV is used for maintaining the security of property and premises and for preventing and investigating crime, it may also be used to monitor staff when carrying out work duties. For these reasons the information processed may include visual images, personal appearance and behaviours. This information may be about staff, customers and clients, offenders and suspected offenders, members of the public and those inside, entering or in the immediate vicinity of the area under surveillance. Where necessary or required this information is shared with the data subjects themselves, employees and agents, services providers, police forces, security organisations and persons making an enquiry.

Transferring information overseas
Do you transfer data outside the European Economic Area (EEA)?
Does this cover all your processing of personal information?

Anyone wish to apply for copies of DATA held must do so in writing and hand it to the location manager where your child is registered.
All DATA is retained under the Companies DATA protection policy for a period as stated in Appendix i.

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